Automated solution for checking VAT IDs via various databases
The VAT identification number of the recipient is a mandatory requirement for intra-Community supplies to be zero-rated.
It is not enough simply to check the validity of the VAT-ID. It is also necessary to check whether the customer’s name and address match the VAT-ID provided.
Organisations should have processes in place to regularly check the validity of their customers' VAT IDs.
The interfaces and databases of the tax authorities are often overloaded and unavailable.
With the VAT ID Verifier, KMLZ offers a convenient solution for verifying VAT IDs via various databases (VIES, Federal Central Tax Office, FinanzOnline Austria).
The cloud-based solution allows data from a wide range of ERP systems to be checked and the query results to be archived.
The VAT-ID Verifier can also be integrated into existing billing and master data processes via an direct integration (REST API). This means that VAT-ID verifications can be fully automated in real time in the background and the verification results can be made available directly in the ERP system.
In addition, the VAT ID Verifier offers interfaces to other European databases for validating tax numbers in third countries. Currently connected are:
Database
EU – MIAS / VIES
DE – Bundeszentralamt
AT – FinanzOnline
UK – HMRC VAT-ID
CH – ESTV UID-Register
NO – MOMS Enhetsregisteret
Single checks (e.g. when a new customer’s data is added to the ERP system)
Mass checks (for the regular verification of all customer and supplier master data)
REST API: Direct integration into your ERP system
Results can be archived including original datasets received from the databases
Cloud-based solution with encrypted HTTPS access, including authorisation management
Automated verification of VAT-IDs and related addresses, displaying correct address data
Comment feature in the case of manual adjustments of master data - with memory function
Email notification of the verification results
Automatic conversion of fonts (e.g. Greece, Bulgaria into Latin characters)
Import function with automatic recognition of VAT-IDs in unformatted files in the case of simple validation queries, interface for importing SAP master data
Export feature with excel reports for further processing
Display of complete verification (query) history and that related to individual VAT-IDs
Screening of individuals, companies and organisations against international sanctions and compliance databases.
- prevents breaches of embargo and sanctions regulations
- reduces the risk of criminal prosecution and fines
- provides a transparent and traceable assessment of hits
- documents screening results
Verification of the validity of exemption certificates for construction withholding tax.
- avoids liability risks
- carries out verification efficiently, even with high volumes
- documents verification results
Checks on customers and suppliers regarding tax compliance, registered bank accounts or split-payment status.
- provides information on the tax compliance of business partners
- avoids liability risks
VAT ID checks are also possible within our TAX Suite. It enables comfortable and fully automated tax controls based on ERP data. This includes the ability to verify VAT IDs from ERP master data.
