End-to-end invoice process consulting
The requirements for receiving and processing electronic invoices have changed significantly in recent years – and they continue to evolve.
Companies face the challenge of aligning the latest amendments to the VAT law, particularly with regard to the EU standard EN 16931, with the requirements of the principles for proper management and storage of books, records and documents in electronic form and for data access in an increasingly digital and automated environment.
Incorrect validation, inconsistent processes, non-audit-proof archiving, or insufficient procedural documentation can not only lead to efficiency losses but also to tax risks.
Despite digitalization initiatives, many companies still face major hurdles in efficiently processing invoices.
Invoice Processing Analysis
E-Invoicing Validation Analysis
IT Security Check
As-is analysis of the invoice processing workflow and the implemented internal control system. Review of controls for the correct receipt of digital invoices as well as for their proper processing and posting, including, if applicable, the mapping of invoice-inherent parameters (Tax Category IDs) to internal tax codes in the ERP system.
Together with you, we analyze the existing inbound channels and the concept for standardized and controlled invoice receipt. In doing so, we pay attention to the implementation of an adequate internal control system to prevent, for example, incorrect entries, and we take into account all legal, technical, and organizational requirements.
We advise you on implementing a compliant archiving process and selecting suitable archiving software, considering requirements for immutability, retention, and traceability of archived documents.
Our analysis includes recommendations for compliant procedural documentation. As part of a structured as-is assessment, we review existing documentation for completeness and legal compliance.
We analyze your implemented technical and organizational measures to ensure the secure IT operation of the IT systems in use. This includes the evaluation of defined authorization and role concepts, the analysis of technical protective measures, as well as the proper processing of interfaces to upstream and downstream IT systems.
E-Invoicing Validation Analysis
We check the data sources and flows that lead to invoice creation. We analyze whether the relevant mandatory information according to § 14 UStG and EN 16931 is generated completely, correctly, and automatically. We assess the validation mechanisms and controls used and identify optimization potential, e.g., to avoid incorrect or incomplete invoices.
We support the implementation of a GoBD-compliant archiving concept for outgoing invoices and the selection of suitable archiving software. In doing so, we consider requirements for immutability, traceability, and retention periods.
We analyze your existing documentation for invoice creation and archiving and provide concrete recommendations for compliant design. The goal is complete, up-to-date, and audit-proof process documentation.
We assess the systems and interfaces used with regard to authorization concepts, technical safeguards, and traceability of processing steps. The goal is secure, stable, and auditable operation of your invoice processes.
